Sandys-Winsch Community Room

Introduction

Named after Captain Arnold Edward Sandys-Winsch, creator of Waterloo Park and the pavilion, this beautiful community room is situated above our Waterloo Park Pavilion Café. It is available to hire 7 days a week.

Location and Parking

The car park for Waterloo Park is free and is located off Angel Road. The postcode is NR3 3HX.

This room and the café are located in the large pavilion building in the centre of the park about a five minute walk from the car park.

About the room

• There are 12 x 2 metre tables (purchased new in 2022) and a small number of other tables.

• We have at least 50 chairs.

• There is a small kitchen off the room.

• A large roof terrace is outside the room which you can have access to.

• Toilets are on the ground floor.

Capacity

The maximum capacity for the room is:

• 60 standing

• 50 seated on chairs

• 40 seated at tables and chairs

Accessibility

• There is a lift to the room which is on the first floor of the building.

• By arrangement with our team, we can unlock the access gate and enable vehicles to drop off right outside the building.

What kind of events can the room host?

There are three categories of events which can take place in the room:

• Community

• Corporate

• Private

More details and prices for each category are shown below.

Community Hire

Community is at the heart of what we do and so we will ensure the majority of room hire is for events which fit one or more of these categories:

• Health/wellbeing

• Arts & crafts

• Hobbies / interests

• Recovery groups

• Fundraising for a Norwich charity or social enterprise

• Reducing isolation / loneliness

• Diversity / social inclusion

• Environmental sustainability

• Employability support

• Education / providing new skills

• Improving the local economy

• Enhancing a sense of community

• You are a local charity, social enterprise or small community group

Community hire when café is open

• Room Only – £12.50 per hour

• Room and Side Kitchen – £15 per hour

• Room plus Catering Services (excluding drinks only) from The Feed – £5 per hour plus catering costs

Community hire when café is closed

• Room only - £25 per hour

• Room & Side Kitchen - £30 per hour

• Room plus Catering Service (excluding drinks only) from The Feed - £15 per hour plus catering costs Corporate Hire

Note: whilst we can accommodate events in the late afternoon after the café closes, the park and pavilion building are not suitable for events late into the evening.

Corporate Hire

Introduction

A corporate event is one that is by invitation only to your clients or employees, for example, a team-building session, a training day or a board meeting for profit-making organisations.

Why not use the room and the park? Schedule some time in the fresh air for some outdoor activities?

We can provide a catered-for solution in a beautiful space, with views over the park.

By hiring the room and using our catering services, you help us to empower communities in Norwich, ensuring each and every person has the support to eat well, live well, and feel connected.

Key Details for Corporate Hire

• Corporate hirers must book catering for a minimum of 20 people in addition to the room.

• Events need to take place during the café opening hours on Monday to Friday. We are open 8.00 am to 5.00pm from April to September and 8.30am to 4.30pm from October to March.

This document explains the prices and all the food options for your event:

Add a great experience to your corporate event

Choose from a range of options from Huxley Events to make your team event in our room extra special:

• 'The Killing' - Investigate a crime scene using real forensic equipment and learn how to dust for fingerprints

• 'The Apprentice' - work as a team to create your product then pitch it to your colleagues

• 'Around The World' - head off on a virtual globetrotting tour of 22 countries, solving challenges as you go.

These and other team experiences are in the download below, they are all suitable to be run in our community room.

To book these or if you have any queries, refer to Huxley directly by email team@huxleyevents.com or phone 01953 558104.

Private Hire

Introduction

A private event is one that is by invitation only to your family/friends, for example, a birthday party, christening celebration, anniversary party or post-funeral gathering.

Why not use the room and the park? Schedule some time in the fresh air for some outdoor activities?

We can provide a catered-for solution in a beautiful space, with views over the park.

By hiring the room and using our catering services, you help us to empower communities in Norwich, ensuring each and every person has the support to eat well, live well, and feel connected.

Key Details for Private Hire

• Private hirers must book catering for a minimum of 20 people in addition to the room.

• Events need to take place during the café opening hours on Monday to Friday. We are open 8.00 am to 5.00pm from April to September and 8.30am to 4.30pm from October to March.

This document explains the prices and all the food options for your event:

Extras

These costs apply to Community and Private bookings. For Corporate bookings, there is no extra cost for Room Set-up, projector, screen and flip chart.

Please let us know which of these you need at the time of your booking. Any extras added on the day of your event will need to be paid for that day by cash or card.

DIY Refreshments

• If hiring the Side Kitchen you can choose to make use of the water boiler.

• We will provide tea, instant coffee, milk, sugar, mugs and spoons.

• You do not have to wash up but please stack washing up neatly in the kitchen when finished.

Cost per person £1, per hour of hire, or £5 per person for all day event, £3 for half day.

Room set-up

This includes positioning chairs and tables as required for your event. We will then be responsible for putting them away afterwards.

• 1-10 people – no charge

• 11 – 25 people - £10

• 26 – 35 people - £12.50

• 36 – 45 people - £15.00

• 46 – 60 people - £20.00

You do not have to opt for this service. If you do choose not to, you will be responsible for setting up the room as you would like.

The room must be returned to the same layout as the start of the hire.

Please inform us how many tables and chairs you will require.

Projector and screen

Cost to hire for event - £25

Can be connected to phone, laptop, memory stick via 5G or HDMI cable. Has built in SRS sound system

A1 Flip chart with white board and pens

Cost to hire for event - £12.50

Alcohol Policy

We cannot supply alcohol but you can bring your own for an event.

Behaviour in the room should always be with the community at mind. We are mindful that some of the people we support may have faced challenges with alcohol, therefore there may be times when it is not appropriate for us to allow alcohol and we will advise you of that at the point of booking.

Terms and Conditions of Hire

How to book the room

• The online diary for the room is shown below.

• Use the arrows for Next Week, Previous Week etc to move to the dates you want to look at.

• Use the grey slider button below the days in the diary to move through the days of the week.

• When you are ready to book, use the + button on your chosen day which will open a new tab in your browser.

• Input your details on the new tab, then hit the Save button at the bottom of the page.

• Our team will be in touch regarding your booking enquiry.

We will manage bookings to optimise the use of the room, for instance, avoiding one hour gaps in between bookings.

Questions?

Email our team at Waterloo Park: waterloo@thefeed.org.uk